General Data Protection Regulation

In the following the OVE Austrian Electrotechnical Association (hereafter referred to as OVE) complies with its information obligations and informs about the processing of personal data.
The OVE only uses personal data as far as this is necessary in order to provide a functioning website. Also, personal data is only used in order to provide further content or process services.
The OVE processes personal data in accordance with statutory provisions, in particular the applicable data protection law (General Data Protection Regulation – GDPR).

About us:
Responsible for the processing of data: OVE Austrian Electrotechnical Association, Eschenbachgasse 9, 1010 Vienna, Austria. Phone +43 1 587 63 73-0, email:
ove(at)ove.at

1.         Why does the OVE process personal data (purposes and legal basis)?
Operation of our web presence
: legitimate interest (Art. 6 para. 1 p. 1 lit. f GDPR). Our legitimate interest lies in the provision/improvement and the maintenance of the operation as well as the data security of our website and the production of (anonymous) usage statistics.
For this purpose, we use cookies as well as Google Analytics (analysis service) on our website. For more information, see points 3 and 4 of this privacy policy.
Each time you visit our website, your computer (terminal) transmits certain information to enable you to visit the website. This information may vary depending on the browser and the operating system you are using resp. their settings:

  • IP address
  • Date and time of access
  • Time zone difference to Greenwich Mean Time (GMT)
  • Content of the request (page to be retrieved/content)
  • Access status/HTTP(S) status code
  • Transmitted amount of data
  • Website from which access is made (referrer URL)
  • Browser and browser settings
  • Operating system and its interface
  • Language and version of the browser software

We use this data (log files) for the proper operation of our website, in particular to detect and eliminate website errors, to determine the utilization of the website and to make adjustments or improvements. This data is stored only for the time of use of the website, unless a longer storage is required to ensure the security and functionality of the website (rule storage duration: 14 days).

Newsletter: Via our website you have the option of subscribing to various newsletters. The legal basis is the consent to receive the newsletter (Art. 6 para. 1 lit. a GDPR), which you can revoke at any time. As a member of the OVE you will receive information about the activities and news of the association by e-mail on the basis of membership (Art. 6 para. 1 lit. b GDPR).

As a committee member of the OVE you will receive information about news in the field of electrotechnical standardization by e-mail on the basis of the expert agreement (in accordance with Art. 6 para. 1 lit f GDPR).

Signing off is possible at any time – there is a link to do so in every newsletter, and you find the corresponding link on our website, too. You are also welcome to contact us – see our contact details.

Provision of supplies and services as well as customer service in this context: (Distribution of our products, offering of services, in particular events and seminars, as well as administration of these services): The data provided by you are required to fulfill the contract or to carry out pre-contractual measures (submission of offers etc., Art. 6 para. 1 lit. b GDPR). The data are also required to fulfill legal obligations (invoicing etc., Art. 1 lit. c GDPR). Without this data, we cannot conclude the contract or provide services.

Membership administration: The OVE processes data for the purpose of membership administration on the basis of affiliation with the association or as a pre-contractual measure regarding applicants (Article 6 para. 1) lit. b GDPR).

Without the necessary data (to which we are also obliged by the Association Act), we cannot accept a member and also cannot provide any services. Members of the OVE can use the member portal to manage their address data and to subscribe or unsubscribe to newsletters.

Committee members: If you support our association as an active standardization expert, the OVE processes data for the purpose of coordinating and administering the activities of the experts in the context of the preservation of interests (Art. 6 Para. 1 lit. f GDPR).

Contact: When contacting the OVE (e.g. by contact form or e-mail), the details of the user are stored for the purpose of processing the request as well as in the event that follow-up questions arise. This is based on your voluntarily given consent (Art. 6 para. 1 p. 1 lit. a GDPR).

2.         To whom does the OVE transfer personal data?
We only share your personal data with third parties in the following cases:

• insofar as we are legally obliged to do so
• as far as this is necessary for the execution of contractual relationships or for the preservation of interests (e.g. vicarious agents, which we use for the execution of contracts, purposes of standardization)
• with your consent
• to companies that assist us in providing our services; these service providers act as processors, who are only allowed to process the data according to our instructions
• insofar as this is required to assert, exercise or defend legal claims.

In particular, the following third parties may be considered in the above cases: internal bodies of the OVE, which must necessarily receive the data in the course of the handling of the activity (department responsible), IT service providers, contract or business partners involved in the delivery or service, printing companies, banks (for the settlement of payments), legal representatives, courts (if necessary), accountant/tax consultants, competent administrative authorities, in particular tax authorities, insurance in the event of an insured event.

Some of the above recipients are located outside of Austria or process your personal data there. The level of data protection in other countries may not be the same as it is in Austria. However, we only transfer your personal information to countries for which the EU Commission has determined that they have an appropriate level of data protection (e.g. "EU-US Privacy Shield") or we take measures to ensure that all recipients have an adequate level of data protection. In that case we conclude e.g. standard contractual clauses (these are available on request).

3.         Google Analytics
This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and Internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however, please note that if you do so you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.
For more information about Google’s privacy policy, visit the website of
Google Analytics.

The relationship with the web analytics provider is based on standard contractual clauses resp. the "EU-US Privacy Shield". Data processing takes place on the basis of the statutory provisions of Section 96 para. 3 of the Telecommunications Act and Art. 6 para. 1 lit. f (legitimate interest) of the GDPR. Our concern in terms of the DSGVO (legitimate interest) is the improvement of our offer and our website. Since the privacy of our users is important to us, the user data is pseudonymized (reduction of the last 8 bits of the IP address). As a result, only a rough localization is possible. The user data is kept for a period of 14 months.

Disable Google Analytics on the OVE website

Browser Plugin
You can prevent the storage of cookies by a corresponding setting of your browser software; however, please note that if you do this, you may not be able to use all the features of this website to the fullest extent possible. In addition, you may prevent the collection of your data by Google (including your IP address) as well as the processing of this data by Google by downloading the browser plug-in available under this link.

Opposition to data collection
You can prevent the collection of your data by Google Analytics by clicking on the link below click. An opt-out cookie will be set to prevent your data from being collected on future visits to this site: Disable Google Analytics

4.         Cookies
When using our website, so-called "cookies" are stored on your device. "Cookies" are small files that allow us to store specific information on you as a user as well as related information, while you visit one of our websites. A cookie contains the name of the domain from which the cookie data was sent, as well as information about the age of the cookie and an alphanumeric identifier ("cookie ID"). Cookies help us to improve our website and offer you optimized services; we use cookies in accordance with the applicable legal status (Art 5 para 3 ePrivacy Directive, § 96 para 3 Telecommunications Act 2003).

If the sole purpose is to carry out the transmission of a message over a communications network, or if it is strictly necessary for us to provide this service, which is expressly desired by the user, cookies will be used without your prior consent. Before using any other cookies that have a personal reference, we will obtain your consent (see our cookie banner). You can prevent the storage of cookies by means of a corresponding setting of your browser software.

Deactivation of Cookies
Please note that deactivating the cookies will limit the functionality of our website. Most browsers give you the option of managing cookies by accepting or rejecting all cookies, or accepting only certain types of cookies. You can also set it so that you are asked for consent each time a website would like to save a cookie. Deleting cookies that have already been saved by a browser on your device is very simple. How cookies are managed and deleted differs, depending on which browser you use:

Mozilla Firefox
Internet Explorer
Google Chrome
Safari

5.         How long do we save your data?
We generally store personal data as long as necessary to ensure the fulfillment of the above purposes or as long as we are legally obliged to do so. The following should be noted:

Contracts: Until the termination of the business relationship or until expiry of the warranty, statute of limitations and legal retention periods applicable to the person responsible; in addition, until the termination of any legal disputes in which the data is required as proof. In particular, at least 7 years to prove compliance with tax and duty obligations (Federal Tax Code/BAO). In the case of benefits for which compensation claims based on the ABGB or other titles (e.g. product liability) can be asserted for the required period (between 3 and 30 years).

Inquiries (contact), newsletters, administration of membership: Personal data that you voluntarily disclose to us will be used by us in an appropriate way for the purpose of providing the related services and for the duration of the use or membership relationship, except a longer storage period is required for the purpose of fulfilling a contractual obligation or for asserting or defending legal claims.

6.   Your rights

If the respective legal requirements exist, you can assert the following listed rights:

  • Right to information: You can request a confirmation as to whether personal data is being processed and you have the right to request information about this data and the information pursuant to Art. 15 GDPR.
  • Right to rectification: In accordance with Art. 16 GDPR you have the right to immediately request the correction of incorrect or completed personal data stored by us.
  • Right to deletion: You have the right to demand the deletion of personal data concerning you if the requirements of Art. 17 GDPR are met.
  • Right to restriction: You have the right to demand the restriction of the processing of your data (Art. 18 GDPR).
  • Right to data portability: You have the right to transfer the data provided to us, provided the processing is based on a consent (Art.  6 para. 1 lit. a) or on a contract (Art. 6 para. 1 lit. b) of which you are a party and the processing takes place by means of automated procedures (Art. 20 GDPR)
  • For processing that is based on (not overwhelming) legitimate interest, you have the right to object at any time (Art. 21 GDPR). In the case of processing for the purpose of direct advertising, this right exists without restrictions.
  • You can revoke your once given consent to the processing of personal data at any time. Please contact us (contact details see above). The revocation of consent does not affect the legality of the processing carried out on the basis of the consent until the revocation.
  • Right of appeal: You have the right to complain to a competent authority (in Austria: “Datenschutzbehörde”/Data protection authority), in particular in the EU Member State of your place of residence, employment or place of alleged infringement, if you believe that the processing of your personal data violated the GDPR or your rights were violated.

7.   Updating and changing of this privacy policy
Since these instructions are subject to the current legal situation and our processing activities may be subject to change, we reserve the right to amend this privacy policy accordingly.

Status: May 2018